The Drupal Association has published client guides to RFPs that prioritise open source software solutions. 

In a recent blog post, 'How to write an RFP for Open Source Solutions: Featuring Drupal Certified Partners', the Drupal Association outlines:

• the advantages of open source software
• tips for finding the ideal service provider (and why Drupal Certified Partners like PreviousNext make for good partners)
• guidance for crafting a successful RFP
• strategies for evaluating proposals

Clients also have access to a downloadable open source Request For Proposal (aka Request For Quote) template.

The core of the guide provides a detailed overview about why choosing a Drupal Certified Partner is the key to the technical expertise, smooth collaboration and commitment to quality and innovation that helps ensure the success of your projects. PreviousNext has been able to attain the current top ranked Drupal Certified Partner status globally by demonstrating our proven track record, commitment to the Drupal open source community and our verifiable capabilities.  

Our team is highly experienced and happy to answer your questions about the advantages of Drupal, so please feel free to get in touch.

Quick links

• How to write an RFP article
• RFP template download

This is the sixth article in a series of articles about the Batch API in Drupal. The Batch API is a system in Drupal that allows data to be processed in small chunks in order to prevent timeout errors or memory problems.

So far in this series we have looked at creating a batch process using a form, followed by creating a batch class so that batches can be run through Drush, using the finished state to control batch processing, processing CSV files through a batch process and finally adding to running batch processes. These articles give a good grounding of how to use the Drupal Batch API.

In this article we will look at how the Batch API is used within Drupal. The Batch API in Drupal is either used to perform a task, which I will call "direct", or to pass on the batch operations to a hook, which I will call "indirect". These aren't official terms you understand, I'm just using them here to separate how Drupal uses the Batch API. I find these terms useful to describe where the batch is running.

Let's look at direct usage first.

Direct

Direct usage just means that a method in Drupal creates a BatchBuilder object and then uses that object to setup and trigger the batch run (via the batch_set() function). This is used in a variety of situations all over Drupal, including:

At Acquia Engage NYC this week, our partner and customer conference, we shared how Acquia's Digital Experience Platform (DXP) helps organizations deliver digital experiences through three key capabilities:

• Content: Create, manage and deliver digital content and experiences - from images and videos to blog posts, articles, and landing pages - consistently across all your digital channels.
• Optimize: Continuously improve your digital content and experiences by improving accessibility, readability, brand compliance, and search engine optimization (SEO).
• Insights: Understand how people interact with your digital experiences, segment audiences based on their behavior and interests, and deliver personalized content that drives better engagement and conversion rates.

Since our last Acquia Engage conference in May, roughly six months ago, we've made some great progress, and we announced some major innovations and updates across our platform.

Simplify video creation in Acquia DAM

Video is one of the most engaging forms of media, but it's also one of the most time-consuming and expensive to create. Producing professional, branded videos has traditionally required significant time, budget, and specialized skills. Our new Video Creator for DAM changes this equation. By combining templating, AI, and DAM's workflow functionality, organizations can now create professional, on-brand videos in minutes rather than days.

Make assets easier to find in Acquia DAM

Managing large digital asset libraries can become increasingly overwhelming. Traditional search methods rely on extensive metadata tagging and manual filtering options. Depending on what you are looking for, it might be difficult to quickly find the right assets.

To address this, we introduced Acquia DAM Copilot, which transforms the experience through conversational AI. Instead of navigating complicated filter menus, users can now simply type natural requests like "show me photos of bikes outside" and refine their search conversationally with commands like "only show bikes from the side view". This AI-powered approach eliminates the need for extensive tagging and makes finding the right content intuitive and fast.

Easier site building with Drupal

I updated the Acquia Engage audience on Drupal CMS (also known as Drupal Starshot), a major initiative I'm leading in the Drupal community with significant support from Acquia. I demonstrated several exciting innovations coming to Drupal: "recipes" to simplify site building, AI-powered site creation capabilities, and a new Experience Builder that will transform how we build Drupal websites.

Many in the audience had already watched my DrupalCon Barcelona keynote and expressed continued enthusiasm for the direction of Drupal CMS and our accelerated pace of innovation. Even after demoing it multiple times the past month, I'm still very excited about it myself. If you want to learn more, be sure to check out my DrupalCon presentation!

Improving content ranking with Acquia SEO

Creating content that ranks well in search engines traditionally requires both specialized SEO expertise and skilled content writers - making it an expensive and time-consuming process. Our new SEO Copilot, powered by Conductor, integrated directly into Drupal's editing experience, provides real-time guidance on keyword optimization, content suggestions, length recommendations, and writing complexity for your target audience. This helps content teams create search-engine-friendly content more efficiently, without needing deep SEO expertise.

Improving content quality with Acquia Optimize

We announced the rebranding of Monsido to Acquia Optimize and talked about two major improvements to this offering.

First, we improved how organizations create advanced content policies. Creating advanced content policies usually requires some technical expertise, as it can involve writing regular expressions. Now, users can simply describe in plain language what they want to monitor. For example, they could enter something like "find language that might be insensitive to people with disabilities", and AI will help create the appropriate policy rules. Acquia Optimize will then scan content across all your websites to detect any violations of those rules.

Second, we dramatically shortened the feedback loop for content checking. Previously, content creators had to publish their content and then wait for scheduled scans to discover problems with accessibility, policy compliance or technical SEO - a process that could take a couple of days. Now, they can get instant feedback. Authors can request a check while they work, and the system immediately flags accessibility issues, content policy violations, and other problems, allowing them to fix problems while the content is being written. This shift from "publish and wait" to "check and fix" helps teams maintain higher content quality standards, allows them to work faster, and can prevent non-compliant content from ever going live.

FedRAMP for Acquia Cloud Next

We were excited to announce that our next-generation Drupal Cloud, Acquia Cloud Next (ACN), has achieved FedRAMP accreditation, just like our previous platform, which remains FedRAMP accredited.

This means our government customers can now migrate their Drupal sites onto our latest cloud platform, taking advantage of improved autoscaling, self-healing, and cutting-edge features. We already have 56 FedRAMP customers hosting their Drupal sites on ACN, including Fannie Mae, The US Agency for International Development, and the Department of Education, to name a few.

Improved fleet management for Drupal

Acquia Cloud Site Factory is a platform that helps organizations manage fleets of Drupal sites from a single dashboard, making it easier to launch, update, and scale sites. Over the past two years, we've been rebuilding Site Factory on top of Acquia Cloud Next, integrating them more closely. Recently, we reached a major milestone in this journey. At Engage, we showcased Multi-Experience Operations (MEO) to manage multiple Drupal codebases across your portfolio of sites.

Previously, all sites in a Site Factory instance had to run the same Drupal code, requiring simultaneous updates across all sites. Now, organizations can run sites on different codebases and update them independently. This added flexibility is invaluable for large organizations managing hundreds or thousands of Drupal sites, allowing them to update at their own pace and maintain different Drupal versions where needed.

Improved conversion rates with Acquia Convert

Understanding user behavior is key to optimizing digital experiences, but interpreting the data and deciding on next steps can be challenging. We introduced some new Acquia Convert features (powered by VWO) to solve this.

First, advanced heat-mapping shows exactly how users interact with your pages, where they click first, how far they scroll, and where they show signs of frustration (like rage clicks).

Next, and even more powerful, is our new Acquia Convert Copilot that automatically analyzes this behavioral data to suggest specific improvements. For example, if the AI notices high interaction with a pricing slider but also signs of user confusion, it might suggest an A/B test to clarify the slider's purpose. This helps marketers and site builders make data-driven decisions and improve conversion rates.

Privacy-first analytics with Piwik Pro

As data privacy regulations become stricter globally, organizations face growing challenges with web analytics. Google Analytics has been banned in several European countries for not meeting data sovereignty requirements, leaving organizations scrambling for compliant alternatives.

We announced a partnership with Piwik Pro to address this need. Piwik Pro offers a privacy-first analytics solution that maintains compliance with global data regulations by allowing organizations to choose where their data is stored and maintaining full control over their data.

This makes it an ideal solution for organizations that operate in regions with strict data privacy laws, or any organization that wants to ensure their analytics solution remains compliant with evolving privacy regulations.

After the Piwik Pro announcement at Acquia Engage, I spoke with several customers who are already using Piwik Pro. Most worked in healthcare and other sectors handling sensitive data. They were excited about our partnership and a future that brings deeper integration between Piwik Pro, Acquia Optimize, Drupal, and other parts of our portfolio.

Conclusion

The enthusiasm from our customers and partners at Acquia Engage always reinvigorates me. None of these innovations would be possible without the dedication of our teams at Acquia. I'm grateful for their hard work in bringing these innovations to life, and I'm excited for what is next!

Drupal 11.1.0 and 10.4.0 release dates

Drupal core typically has a minor release window the second week of December. This is to provide enough time after PHP and Symfony's release dates for core compatibility to be updated, but still far enough before the major end-of-year holidays to avoid interfering with vacations and travel.

This year, DrupalCon Singapore is scheduled for the same week as the minor release. Normally, we would avoid having a minor release the same week as a DrupalCon, but in this case we are unable to move the release date. We will aim to release 11.1.0 and 10.4.0 later in the week to avoid having the release during the actual days of the conference. The release window is now December 12-13 UTC.

Drupal 11.0 and 10.3 will continue to have security coverage until June 2025. So, it is safe for site owners to wait until January 2025 or later, if necessary, to update their sites.

Drupal 11.1 alpha phase begins October 28

In preparation for the minor release, Drupal 11.1.x will enter the alpha phase the week of October 28, 2024. Core developers should plan to complete changes that are only allowed in minor releases prior to the alpha release. The 11.1.0-alpha1 deadline for most core patches is October 28, 2024.

The 10.5.x release branch of core will be created for the next maintenance minor release.

• Developers and site owners can begin testing the alpha after its release.

• The 11.1.x release branch of core will be created before the alpha is tagged. Future feature and API additions will continue to be targeted against 11.x.

• After 11.1.x is branched but before 11.1.0-alpha1 is tagged, alpha experimental modules will be removed from the 11.1.x codebase. Their development will continue in 11.x only.

• Following the release of Drupal 11.1 and 10.4, only security issues will be fixed in Drupal 11.0 and 10.3. Additionally, Drupal 10.2 will become end-of-life (EOL).

• During the alpha phase, core issues will be committed according to the following policy:

  1. Most issues that are allowed for patch releases will be committed to 11.1.x and 10.4.x. Such issues may also be committed to 11.0.x and 10.3.x until the final normal bugfix releases of 11.0 and 10.3 on December 4, 2024.
  2. Most issues that are only allowed in minor releases will be committed to 11.x only. (Such issues may be released in 11.2 or another future minor.). A few strategic issues may be backported to 11.1.x, but only at committer discretion after the issue is fixed in 11.x (so leave them set to 11.x unless you are a committer), and only up until the beta deadline.
  3. Most issues that are allowed in maintenance minor releases will be committed to 11.x and 10.5.x only. A few strategic issues may be backported to 11.1.x and 10.4.x, but only at committer discretion after the issue is fixed in 11.x (so leave them set to 11.x unless you are a committer), and only up until the beta deadline.

Roughly two weeks after the alpha release, the first beta release will be created. All the restrictions of the alpha release apply to beta releases as well. The release of the first beta is a firm deadline for all feature and API additions. Even if an issue is pending in the Reviewed & Tested by the Community (RTBC) queue when the commit freeze for the beta begins, it will be committed to the next minor release only.

The release candidate phase will begin the week of November 25.

Security support of Drupal 10 and 11

See the Drupal core release process overview, the Drupal core release schedule, allowed changes during the Drupal 10 and 11 release cycles, and Drupal 10 and 11 backwards compatibility and internal API policy for more information.

At Drupalize.Me, one of our goals is to provide learners with up-to-date resources that align with the latest best practices. To that end, I recently worked to update our tutorials to reflect the transition from PHP annotations to PHP attributes for plugin discovery. I blogged previously about why this transition is happening.

As Drupalize.Me’s tutorial library continues to grow, these kinds of changes touch ever larger numbers of existing tutorials. Plugins is an interesting one because we have tutorials that teach the inner workings of the Plugin API. And, we have tutorials about things like blocks, field types, and views plugins, that while not specifically about the Plugin API, make use of it. This ended up being one the most significant updates we’ve made since the release of Drupal 8.

In short, the updates are necessary because Drupal is transitioning from annotations to native PHP attributes. And while annotations will continue to work for the foreseeable future, we wanted to make sure that the code examples, and recommendations, you find on our site are aligned with that code you’ll see in the latest versions of Drupal core.

As I said on linked in, this week my brain was fried and also buzzing while working on getting a beta release of the LocalGov Live Preview module.

In this article, I'll show you how to import data from CSV files into Drupal. This is often a step in creating a new website, and the solutions shown here will come in handy when transferring data from an old system to a new one. I’ll also demonstrate how to handle such a situation using the Feeds module and its Feeds Tamper extension and walk you through importing data using three types of data as examples: products, users, and blog posts.

An effective Request for Proposals (RFP) or Call for Proposals (CFP) not only outlines the goals and expectations of your project but also defines the framework within which potential vendors must operate. It goes beyond simply finding the right vendor to build your website or deliver a content management system (CMS) tailored to your needs—it's an opportunity to establish a partnership, support open source software, and contribute to a vibrant community ecosystem.

For many organizations, choosing open source software isn’t just a preference—it’s a strategic imperative. The advantages of free and open source software (FOSS) include cost savings, solutions tailored precisely to your organization’s needs, and robust security, strengthened by a vigilant community.

In this blog post, we’ll guide you through crafting an RFP that prioritizes open source solutions while tapping into the expertise of Drupal Certified Partners. We also offer a free, downloadable RFP template to help streamline the process, ensuring your project specifications attract top-tier vendors dedicated to innovation and contributing to the Drupal community.

The advantages of open source software

• Cost savings: Open source eliminates hefty licensing fees, allowing organizations to allocate resources more efficiently. While there may be costs associated with customization and maintenance, the overall financial burden is often significantly lower.
• Flexibility and extensibility: Open source platforms can be tailored to meet specific organizational needs. With access to the source code, developers can modify and extend functionalities without waiting for vendor updates or feature requests.
• Enhanced security: Open source communities actively monitor and address security vulnerabilities. The collaborative nature ensures that security patches and updates are promptly developed and deployed. 
• Alignment with organizational values: Open source promotes transparency, collaboration, and community-driven development. Organizations that prioritize these values find open source solutions to be a natural fit.
• Case study: Swiss Government's open source mandate

A notable example of strategic open source adoption is the Swiss government's recent decision to prioritize open source solutions in public sector projects. This mandate not only underscores the benefits of open source but also sets a precedent for other governmental bodies. By embracing open source, the Swiss government aims to enhance transparency, reduce costs, and foster innovation within its digital infrastructure.

Finding the ideal service provider

Finding the right service provider that aligns with your vision is crucial to the success of your project. The right partner not only brings the necessary technical expertise but also understands your long-term goals, ensures smooth collaboration, and shares your commitment to quality and innovation. A well-aligned service provider becomes a trusted partner, invested in both your immediate needs and your future growth.

Here's why partnering with Drupal Certified Partners makes a significant difference:

• Rigorous certification process: The Drupal Association evaluates potential partners based on their contributions to Drupal core, contributed modules, and themes. This ensures that only the most dedicated and skilled agencies receive certification.
• Proven track record: Certified Partners have a history of successful Drupal implementations, showcasing their ability to handle complex projects with efficiency and expertise.
• Commitment to the community: These partners actively contribute to the Drupal project through code contributions, module development, and participation and sponsorship in Drupal events and initiatives.
• Verifiable capabilities: The Drupal Association provides verified letters of recommendation for Certified Partners to include in RFP responses, giving procurement teams trusted verification of their skills and commitment to the Drupal ecosystem.

Certified partners are contributing experts

When drafting your Request for Proposals (RFP) or tender, specifying a preference for officially certified implementation partners — such as Drupal Certified Partners — can dramatically elevate the quality of vendor responses. Drupal Certified Partners are distinguished not only by their expertise in deploying Drupal solutions but also by their active contributions to the Drupal project itself. This dual commitment ensures that these partners are intimately familiar with the latest developments in Drupal, enabling them to deliver solutions that are both innovative and sustainable. Moreover, by requiring a Drupal Certified Partner, organizations directly support vendor involvement with the open source community, fostering a collaborative ecosystem that drives continuous improvement and long-term success.

The flywheel effect: How partner contributions benefit everyone

Choosing a Drupal Certified Partner also supports the broader Drupal project by empowering top contributors to maintain and enhance the platform that underpins your organization's digital presence. These partners often invest more resources into contributing to Drupal core, contributed modules, and themes than they do into traditional marketing efforts. This investment creates a "flywheel" effect: as partners develop new features or improvements to meet your specific needs, these enhancements are reintegrated into the Drupal community, benefiting all users and ensuring the platform remains cutting-edge and secure. You benefit as well, though, as the community jumps on board to test, extend, maintain, and update the code that you (through your partner) contributed. This makes your code better in the long run at no additional cost to you.

About the Drupal Certified Partner program

The Drupal Association, a nonprofit organization dedicated to promoting and sustaining the Drupal project, plays a crucial role in identifying and certifying these top-tier partners. Through evaluation of their contributions to Drupal core, contributed modules, and themes, the Drupal Association designates certain agencies as Drupal Certified Partners. This certification not only recognizes their technical prowess and commitment to the Drupal ecosystem but also provides procurers with verified attestations of their capabilities, simplifying the vendor selection process.

Testimonials and success stories

Organizations that have partnered with Drupal Certified Partners consistently report higher satisfaction levels, smoother project executions, and more robust and scalable solutions. These partners bring not only technical expertise but also a collaborative spirit that aligns with the open source philosophy, ensuring that projects are both innovative and sustainable.

Crafting your RFP for success

An effective RFP not only clearly defines your requirements and expectations, it also sets the boundaries within which potential vendors must operate. For example, specifying the need for mobile-responsive design ensures all proposals meet modern accessibility standards, while outlining strict data security requirements guarantees vendors prioritize protecting sensitive information. Additionally, specifying a preference for open source software like Drupal can impact your project's flexibility, cost, and alignment with organizational values.

Here's how to structure your RFP to prioritize open source solutions and Drupal Certified Partners:

1. Define project goals and objectives

   • Clearly outline what you aim to achieve with your website redesign or CMS selection.

   • Include specific functionalities, design preferences, and performance metrics.

2. Specify open source requirements

   • Highlight the importance of using open source software.

   • Explain how open source aligns with your organization’s values and strategy.

3. Mandate Drupal Certified Partner certification

   • State that only proposals from Drupal Certified Partners will be considered.

   • Provide information about the certification and its significance.

4. Outline evaluation criteria

   • Detail how proposals will be assessed, focusing on contributions to Drupal.

   • Include criteria such as technical expertise, project management skills, and community involvement.

5. Provide a clear timeline and budget

   • Offer realistic deadlines and budget ranges.

   • Allow flexibility for high-quality vendors to propose innovative solutions.

6. Include legal and compliance requirements

   • Address legal considerations such as data protection and accessibility standards.

7. Offer resources and support

   • Provide access to your organization’s content, branding guidelines, and technical documentation.

   • Encourage collaboration and ongoing communication.

Jumpstart your RFP with a ready-made template

The Drupal Association is proud to offer a downloadable RFP template tailored for open source website design and CMS selection projects. This template includes all the essential sections outlined above, along with customizable fields to suit your organization's unique needs. The template is also applicable to Request for Quotation (RFQ), Invitation to Bid (ITB), Request for Information (RFI), and Request for Tender (RFT) procurement processes. 

Download the open source RFP template

Many thanks to Vardot, a Drupal Certified Partner, for providing the inspiration for this post and the initial version of the template!

Strategies for evaluating vendor proposals

Evaluating vendor proposals can be daunting, especially when faced with lengthy submissions or a high volume of responses. A common approach is to use a weighted scoring system to compare proposals based on key criteria while ensuring your priorities and values are accounted for. Keep in mind that the best fit may not meet every criterion perfectly, but a vendor who aligns with your organization’s values and fully understands your vision can offer the greatest long-term success. 

Use these strategies to ensure a thorough assessment:

• Alignment with goals: Make sure the proposal clearly aligns with your project’s goals and objectives.
• Technical expertise: Assess the vendor's technical capabilities and experience with Drupal. Have they successfully delivered projects for clients similar to yours in size and industry? Looks for published case studies to verify their claims.
• Community contributions: Check the vendor's contributions to the Drupal project. Their involvement can demonstrate both commitment and expertise. From the vendor's page on Drupal.org, you can see if they have contributed to or maintained modules that may be essential to your project.
• References and case studies: Review client testimonials and case studies to gauge the vendor's reliability and quality of work. Drupal.org publishes case studies for Drupal Certified Partners to showcase their success stories.
• Long-term support: elect vendors who offer ongoing support and maintenance to keep your website secure, up-to-date, and adaptable to future needs.

Get the results you want with a targeted RFP

A well-crafted RFP is the foundation of a successful website redesign or CMS selection project. By prioritizing open source solutions and requiring Drupal Certified Partner certification, you ensure that your project is handled by capable vendors committed to both your success and the open source community. This approach not only enhances the quality and sustainability of your project but also supports the broader Drupal community, fostering an environment of continuous improvement and innovation.

Ready to create an effective RFP that attracts top-tier Drupal Certified Partners? Download our comprehensive RFP template today and take the first step towards a successful, sustainable, and community-driven project.

Start your project with confidence with this RFP Template!